We are about to embark on an important, historic event in this community!
The DCCCLOA Board will soon be sending out ballots to all owners for the proposed updates to the Deed Restriction documents. Each Section must vote to amend their specific document, so there will actually be 18 separate votes. We are planning to have all ballots in the mail to owners by the end of January, with a return deadline of March 15.
Our goal is to complete the voting process, tabulation and communication back to owners before the next billing cycle.
Click link above to view the voting ballot that will be used.
Their are two items on the ballot that owners must approve:
Ballot Item 1 - Approval of the Amendment Procedure. This procedure is part of the Texas Property Code Chapter 211 that governs the actions of the Board, but is not currently spelled out in our Deed Restriction documents.
Ballot Item 2 - Approval to adopt the amendments to the Declaration of Restrictions (Deed Restrictions).
Ballots may be returned by standard mail or scanned and returned by email. Only ballots received by the deadline for the Section will be counted.
Click one of the links above to view the amended Deed Restriction document that each Section will be voting to approve. Note - as before the document for Section 8 also includes a provision for commercial business use.
The new documents are longer than the original because they now contain the updated legal language and definitions from the Texas Property Code Chapter 211 as recommended by our attorney.
All Section documents (with the exception of Section 8), will now be the same. Currently there are slight wording differences because the documents were not all created at the same time.
The amended documents remove the language about the original developers and the Civic Committees which is no longer accurate.
The only changes to the actual restrictions being proposed are as follows:
1. Standardize the annual fees charged in all Sections to $30 per lot per year.
Note: The majority of lot owners already pay this amount because they include the requested voluntary fee with their annual fees.
2. Authorizes the DCCCLOA Board to raise annual fees in future years by no more than $5 per year, with a limit of $70 per lot per year.
Note: There are NO plans to increase fees on an annual basis. The request for this provision is to ensure that future Boards are able to maintain normal operations as costs increase (insurance, taxes, etc.)
The Board looks forward to reporting the voting results as soon as all votes are tallied.
Please be sure to send back your ballot and encourage others to do the same.
Sixty-seven (67) percent of the owners in each section must vote to approve the changes in order for the measure to pass.