We are about to embark on an important, historic event in this community!
The DCCCLOA Board will soon be sending out ballots to all owners for the proposed updates to the Deed Restriction documents. Each Section must vote to amend their specific document, so there will actually be 18 separate votes. Because this is a labor intensive process, the Board will conduct voting of multiple Sections each month between now and July 1.
Our goal is to complete the process of sending out and receiving ballots back before the next billing cycle.
Click link above to view the voting ballot that will be used.
Their are two items on the ballot that owners must approve:
Ballot Item 1 - Approval of the Amendment Procedure. This procedure is part of the Texas Property Code Chapter 211 that governs the actions of the Board, but is not currently spelled out in our Deed Restriction Documents.
Ballot Item 2 - Approval to adopt the amendments to the Declaration of Restrictions (Deed Restrictions).
Ballots may be returned by standard mail or scanned and returned by email. Only ballots received by the deadline for the Section will be counted.
Click the link above to view the amended Deed Restriction document that each Section will be voting to approve. Note - the document for Section 8 will also state that commercial businesses are permitted.
The new document is longer than the original because it now contains the updated legal language and definitions from the Texas Property Code Chapter 211 as recommended by our attorney.
All Section documents (with the exception of Section 8), will be the same. Currently there are slight wording differences because the documents were not all created at the same time.
The amended document removes the language about the original developers and the Civic Committees which is no longer accurate.
The only changes to the actual restrictions being proposed are as follows:
1. Standardize the annual fees charged in all Sections to $30 per lot per year.
Note: The majority of lot owners already pay this amount because they include the requested voluntary fee with their annual fees.
2. Authorizes the DCCCLOA Board to raise annual fees in future years by no more than $5 per year, with a limit of $70 per lot per year.
Note: There are NO plans to increase fees on an annual basis. The request for this provision is to ensure that future Boards are able to maintain normal operations as costs increase (insurance, taxes, etc.)
The Board will report the voting results as soon as all votes are tallied.
Please be sure to send back your ballot!